Generate a Weeding Log

Whenever you cull obsolete or worn-out books and materials from your collection, or transfer surplus materials to another school, Destiny collects and stores information about those copies.

The Weeding Log gives you a list of those copies, grouped by the date they were weeded, deleted, or transferred. Use this when you order replacement copies of titles through Titlewave® or other vendors.

To generate the report:

  1. Select Reports > Library Reports.
  2. Under Catalog -- Titles & Copies, click Weeding Log.
  3. Click for a calendar, or enter the range of dates that the copies were removed.
    • Leave both fields blank to include all copies removed.
    • Leave the From field blank and select a date in the to field to include all those removed on or before the date in the to field.
    • Enter a date in the From field and leave the to field blank to include copies removed from that date until today.
    • Enter the same date in both fields to limit to copies removed on that one date.
  4. If you are a district user, select the district, a group of sites, or an individual site from the For drop-down.
  5. From the Output as drop-down, select PDF or Microsoft Excel.
  6. Click Run Report.
  7. When Report Manager opens, click View to see the report.

Report Contents

The report groups the information by date and includes the number of copies weeded each day. For each included copy, the report includes the following information.

Title Record:

  • Title
  • Number of copies removed
  • Author
  • Standard number
  • Publication date

Copy Record:

  • Call Number (for library or district media copies),
    Location (for textbooks), or
    Site name (if the report was generated by a district cataloger, reporter, or textbooks manager)
  • Copy barcode number
  • Purchase price
  • Condition (textbooks only)
  • Acquisition date
  • Username of the person who removed it
  • Copy status at the time of removal

Report Totals

  • Total number of copies removed
  • Number of copies deleted
  • Number of copies weeded
  • Number of copies transferred (if the report is generated at a site)

Sort Order

The report is sorted and grouped by the date weeded, with the most recent date first. It is secondarily sorted by title, then author.

If multiple copies of a particular title were removed, they are sorted by Call Number (library and district media copies) or Location (textbook copies), and then by Copy Status.

Difference Between Weeded, Deleted, and Transferred

The report differentiates between the methods used to remove the copies.

Weeded: These are copies deleted on any of the pages in the Catalog, listed below, with the Track as weeded checkbox selected in the confirmation message. Destiny assumes that you had the book in hand or had scanned the barcode, having pulled it from the shelves.

  • Title Details or Textbook Details when deleting the copy by clicking Delete.
  • Title Details when deleting the title (and thus, all its copies) by clicking Delete Title.
  • Update Copies > Individual Delete.Update Copies > Batch Delete.

Deleted: These are copies deleted on any of the pages listed below. They include transferred copies that never arrived, copies exported in bulk, and lost copies deleted in Admin > Inventory. It does not include copies lost by patrons.

  • Title Details when deleting the title (and thus, all its copies) by clicking Delete Title and not selecting the Track as weeded checkbox in the confirmation message.
  • Catalog > Update Copies > Receive (library materials only) when clicking Delete Copy.
  • Catalog > Export Titles or Export Textbooks when selecting to delete the titles and copies after export.
  • Catalog > Transfer Textbooks (textbooks only) when another school uploaded a transfer and then stopped it.
  • The Lost Copies list in Admin > Inventory when clicking Delete.

Transferred: These are copies sent to another school within the district. Transfers appear on the report for the school that sent the copies to the other school. On a district-wide report, however, these copies do not appear because they remain in the district.

Report Uses

View this log when ordering replacement materials, creating budgets and year-end reports, or when accounting for materials or funds spent.

If you need to weed your collection, a Title & Copy List report can help. You can limit the report to just the copies that have not circulated in a while.

  • Choose a Show Titles option that includes copies.

  • Select the Circulation statistics and Only show copies that circulated checkboxes.

  • Limit the statistics to Less than 1 time(s) This year.

To view the checkout history for any particular copy, retrieve it in Circulation > Copy Status.